Keep delivery on track
Every job from the first enquiry to the final invoice, with the quote and the brief attached.
Workflow software for service teams
Every job on
one board.
Nobody has to
go and ask.
When a customer rings for an update, somebody should be able to answer without walking out to the workshop.
Track40 is a board your team drags jobs across. Mark a field required and the job will not leave that column until it is filled in, so the next person starts with what they need instead of a phone call.
30 days free · No credit card required · Prices in USD
From the first enquiry to the final invoice.Illustrative workflow
Columns are stages. Cards are jobs.
Whoever picks one up next sees the owner, the details and how late it is.
✓ Required fields at every handoff✓ Time limits that flag a job the day it runs over✓ Free for everyone who only needs to look
Sound familiar?
Half the job is remembering
where the job is.
“Who’s got this one?”The board says, so nobody has to do a roll call.
“Did the approval come through?”You made it a required field, so the job could not move without it.
“How long has that been sitting there?”Every stage has a clock. Past it, the card goes amber.
One job, all the way through
The next person gets
everything they need.
An order is ready to go out. The purchase order number is missing.
Track40 checks the fields you marked as required. No number, no move. The job waits in Review until somebody fills it in, then moves with everything attached.
- 1Name your stages
Enquiry, review, fulfilment, invoice. Use whatever your team already calls them.
- 2Pick what each stage needs
A quote, an approval, a PO number, a photo of the damage.
- 3Work the board
Drag jobs across and fill in the fields. The board becomes the status update.
Example · Order #4827
One missing field, and the job waits.
You decide what is required.
What it looks like on a real job
From the booking call
to the keys going back.
A six-bay workshop running six stages, from booked in to ready for pickup. The data is sample data, on the real board.
Walk through the workshop example
Start with one process
Pick the job you’re
tired of chasing.
Start with one workflow. Set its stages, put a real job through it, and see whether the board tells you the truth.
Give every request a place
Take them through a public form. Each one becomes a card you can follow to the end.
Make the sign-off explicit
They stop being an email in somebody’s inbox. Make the field required and the job cannot leave Review without it.
Bring your own agent
Your AI agent can
work the board too.
Track40 has no built-in AI and sells no AI credits. Point the agent you already use at your pipes. If it can make an HTTP request, it can read jobs, fill in fields, move cards and leave comments, under the same rules as everyone else.
How bringing your own agent worksPay your model provider, not us
Agents use the API like any other integration. 5,000 calls per editor a month are included, pooled across the team.
Give it only the access it needs
Mint a token that can only read cards, or only comment. Revoke it the moment you are done.
It cannot skip a required field
Agent writes go through the same validation as a person in the app, and every change is in the activity feed under the token’s owner.
What it costs
Try it on your own work
for thirty days.
Set up your workflow and run a real job through it.
Start free trialNo credit card required
STANDARD · AFTER YOUR TRIAL
US$12USD / editor / month
- Free viewers
- Required fields and validation rules
- Time limits, formulas and automations
- API, webhooks and Pipefy importer
- Bring your own AI agent
Monthly usage allowances apply, and extra usage comes out of a prepaid wallet you top up yourself.
Full pricing and allowancesIs this a fit for my team?
If your work moves through the same stages every time and each person needs something from the one before, yes. You set the stages and the fields. Track40 just refuses to let a job slide past a missing answer.
Do I need to write code?
No. Stages, fields and rules are all set up in the app. If you want to push data into another system, that is where Zapier, Make, the API and webhooks come in.
Can I bring a process over from Pipefy?
Yes, and the import runs in the background so nobody is blocked while it works. Structure, cards and supported automations come across. Automations arrive switched off, and anything without an equivalent is listed so you can rebuild it, along with validation rules and time limits. Do that before you move the team.
What happens after the free trial?
Nothing charges, because no card was taken. If you keep going it is US$12 an editor a month, viewers stay free, and the monthly allowance is spelled out on the pricing page.